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Registration

Who Can Attend Austin Vet?

Austin Vet is for the whole practice team! With full theaters of content for hospital managers, veterinary nurses and the wider practice team, there's quality learning for everyone.  So what are you waiting for? Join us at Austin Vet this year for your high-quality, low-cost CE and bring your colleagues along to share this extraordinary experience!

Suitable for...

  • Veterinarians
  • Veterinary Nurses
  • Veterinary Assistants
  • Practice Owners/Manager

REGISTER HERE

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How Can I Register for Austin Vet?

You can register online here or by calling us at +1 646-437-9080. 

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What Happens After I Sign Up For The Conference?

Once you are registered you will:

  • Receive a confirmation with your registration code and receipt.
  • Be the first to hear about program and speaker updates.
  • Get exclusive news and discounts from our exhibitors.
  • Receive your attendee badge in the mail before the conference.

 

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How Can I Make Changes To My Registration?

You can edit your registration details any time by calling us at +1 646-437-9080 or by emailing us at austinvet@closerstillmedia.com

Please be aware that we send our tickets by mail prior to the conference. You may amend your ticket onsite if necessary. 

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How Much Does It Cost To Attend?

Please see our table below for pricing information. The sooner you register, the more you save. Prices increase as the conference date nears.

Profession Cost Onsite
Veterinarian            $199                        $499            
Veterinary Nurse $199 $499
Student $99 $199
Commercial $499 $499

 

REGISTER HERE 

Please contact us by calling us at +1 646-437-9080 or emailing austinvet@closerstillmedia.com if you wish to only attend the exhibit hall or would like to book a student ticket or inquire about a group booking. 

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What Is Included In My Conference Pass?

Your full conference pass provides you with unrestricted access to all content at Austin Vet including: 

  • CE verification
  • The full Clinical CE program in Clinical Theaters 1, 2 & 3
  • The full business and practice management program 
  • Action packed Innovation Showcase theaters
  • Networking Reception on Thursday 
  • Access to Conference Proceedings (available with VIN)
  • Full access to the Austin Vet Exhibition
  • Lunch and Beverages (please contact us for dietary requirements)

 

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When Will I Receive My Ticket?

Your ticket(s) are being sent prior to the show via mail. The mailing commences TBA, if you signed up after TBA you can print your ticket onsite at the registration area using your registration code that you have been emailed previously. 

  • Mailing Wave 1: TBA
  • Mailing Wave 2: TBA

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Can I Cancel My Registration?

If you are not able to attend once you've registered, your pass is transferable to another member of your practice. If you wish to cancel the ticket and receive a refund, a service charge of 25% will be applied if you cancel anytime before December 31, 2019. Before February 28, 2020, we refund 50% of the registration fee. After this date, no refunds for registrations will be available. If you have questions, please contact us by calling us at +1 646-437-9080 or emailing austinvet@closerstillmedia.com.

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Can I Transfer My Ticket To Another Person?

If you are not able to attend once you've registered, your pass is transferable to another member of your practice at any time. Please contact us by calling us at +1 646-437-9080 or emailing austinvet@closerstillmedia.com to transfer the ticket.

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How Can I Pay For My Registration Fees?

At the moment we only accept the registration via any VISA, MasterCard, American Express, Maestro and Solo. Please note that all fees need to be paid in full at the time of registration. If you have any issues registering please contact us on +1 646-437-9080 or send an email to austinvet@closerstillmedia.com.

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Are There Any Discounted Tickets Available?

Group Discounts as well as Discounted Tickets for Students are available. NYSVMS members will also receive discounts on the best available price. For more information please contact us on 646-437-9080 or send an email to austinvet@closerstillmedia.com

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I Am Having Trouble Signing Up, What Can I Do?

We apologize for any issues you may have, please contact us  by calling us on +1 646-437-9080 or emailing austinvet@closerstillmedia.com and we are happy to help you any time.

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Opening Times & Venue

When does the conference open?

  • The conference opens at 8:00AM both days. Please see below for further information regarding schedule.
    • April 20, 2020 - 8:00AM - 6:00PM
    • April 21, 2020 - 8:00AM - 5:00PM

 

Click here for a floorplan of the Palmer Events Center.

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What is the venue address?

PALMER EVENTS CENTER 
900 Barton Springs Road
Austin, TX 78704
palmereventscenter.com

Please visit the Palmer Events Center's website here for more details on how to get there.

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Travel & Accommodation

Do you recommend any hotels?

We are working closely with our housing partner onPeak to ensure a good night sleep in Austin. Our service portal will be available shortly.

Please contact us on +1 646-437-9080 or send an email to austinvet@closerstillmedia.com.

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What is the best way to get to the venue?

There are various options available to get to the venue, whether you are planning to drive, hail a taxi or take the subway. Please visit our travel section to find your best way.

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What public transport is available to use?

Located within downtown Austin, the Palmer Events Center is easily accessible from Barton Springs Rd. or Riverside Dr. by public transportation.

The MetroBus is your easiest and most cost-effective option. To plan your trip and find the best route from your hotel, please visit their website here

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Is there any parking available at the venue?

There is parking available at the Palmer Events Center,

Things To Know:

* $8 Event parking per vehicle. Unless special event rates are posted.

* NO Overnight Parking
* Payment Methods: We accept all debit, credit cards, and cash.
* Clearance Heights:1st level: 8’2”, 2nd level and up: 7’2’

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How can I arrive by airplane?

Austin Bergstrom International Airport, located 17 miles from downtown is easily accessible by car or public transportation. 

As a registered attendee, you can access discounted flights for travel. Visit www.oneworld.com/events for discounted rates from airlines such as American Airlines, using event code TBA or book your flight using the Delta Airlines Website.

Visit our travel section for more information.

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Do you have any travel discounts available?

Austin Vet provides various discounts to make the most of your stay in Austin.  Please visit our travel section to find out more.

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Do I need a VISA to attend the conference, if I am not from the United States?

You will require a VISA if you are from outside the United States and not a citizen or eligible national of a Visa Waiver Program country. Please contact us on +1 646-437-9080 or send an email to austinvet@closerstillmedia.com for assistance with your VISA.

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Exhibition

What are the exhibition opening times?

April 20, 2020 - 8:00AM - 6:00PM

April 21, 2020 - 8:00AM - 5:00PM

Click here for a floorplan of the Palmer Events Center.

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Where is the exhibition taking place?

PALMER EVENTS CENTER 
900 Barton Springs Road
Austin, TX 78704
palmereventscenter.com

Please visit the Palmer Events Center's website here for more details on how to get there.

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I require special assistance, what can I do?

We will do our best to accommodate your needs, please email us at austinvet@closerstillmedia.com or call us on +1 646-437-9080 for any assistance.

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Can I bring my dog to the conference?

Animals or pets that are not service animals are not allowed without prior written approval from the Austin Convention Center. If you would like to bring your dog to the conference,  please make sure to contact us beforehand and provide paperwork for your dog. If you do not contact us beforehand you may not be allowed to enter the conference.

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Are exhibitors collecting any personal data?

All our attendee badges are encoded with your name, address, phone, organization, and e-mail address (if applicable). Exhibitors obtain this information only if they scan your badge in the exhibition.  If you do not wish to share your information, please do not have your badge scanned.

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Where can I find a list of all attending exhibitors?

TBA

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Program

Where can I find the conference program for previous years?

Please contact us by calling  +1 646-437-9080 or emailing austinvet@closerstillmedia.com and we will be able to send you the conference program for the previous years.

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What sessions can I attend?

Our sessions aren't restricted and available to everyone. Please be aware that therefore seats aren't guaranteed. 

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CE Accreditation

How many CE hours will I receive?

You will receive 15 hours of CE credit if you attend both days.

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Is the conference RACE approved?

Austin Vet is RACE-approved.

The American Association of Veterinary State Boards RACE committee has approved CloserStill Vet US LLC to continue to conduct continuing education programs.

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How do I obtain my CE certificate?

Certificates will be available on-site at the end of the second day of the conference. Certificates will also be emailed to you a few weeks after you have returned to practice and implemented your new skills and techniques. (Veterinary professionals licensed in Texas must pick up their certificates on-site.)

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Does Austin Vet provide any record of the sessions I attend?

Please contact us by calling  +1 646-437-9080 or emailing austinvet@closerstilmedia.com and we will be able to send you a record of all the sessions you have attended.

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How can I track the sessions I attend?

A Record of CE form will be available in our event guide. You can use the form to record all sessions you attend. You can also use our official Austin Vet mobile app to plan your day.

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Session Notes & Proceedings

Will I be able to access and print notes for my sessions prior to the Conference?

All session notes will be available online as proceedings at www.vin.com. As a registered attendee you will receive access prior to the conference.

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Where can I find proceedings and when will they be available?

Proceedings can be found at www.vin.com. You can also view and print these at the VIN Cyber Café, where high-speed internet access is provided.

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I can't find the password to access the online proceedings. What should I do?

You can reset your password at any times or contact the VIN team for assistance.

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Will I be able to print my notes on site?

You will be able to print proceedings at the VIN Cyber Café in the exhibit hall. Please be aware that only a few print-outs are allowed per attendee.

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Will presentations or recordings be available for purchase?

Yes, recordings and presentations of all sessions will be available for purchase and accessible two months after the conference. For more information contact us by calling +1 646-437-9080 or emailing austinvet@closerstilmedia.com.

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Onsite Services

Is there any WIFI available?

Complimentary WiFi is available in the Palmer Events Center for light web browsing. We recommend downloading large files (like proceedings) prior to arriving at the show.

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Is lunch included in my conference pass?

Complimentary lunch and refreshments are available in the Exhibit Hall for all registered attendees. You will find coupons in your
Passport Book (located in your conference bag) to be redeemed for lunch and refreshments in the hall.

Lunch is available from 12:00 PM–2:30 PM on both days of the conference, and refreshments are available twice daily.

Water stations will be also be available throughout the exhibition floor.

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Are you providing childcare?

Unfortunately, day care is not available at the Palmer Events Center. Day care is available at multiple drop-in childcare centers throughout Austin.

Are there any nursing rooms available at the conference?

There are two mothers rooms located at the Palmer Events Center. Please visit the Organizers’ Office onsite for directions and further information. You may also find more info here.

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Is it possible to smoke at the venue?

There is no smoking at the Palmer Events Center.

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Is a Lost & Found office available?

The Lost and Found is located at the Organizers’ Office.

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Where do I pick up my event materials?

Event materials can be collected at the event entrance beginning at 7:00AM. Your conference bag contains your voucher book (with lunch coupons), your passport to Malawi, a notepad provided  and pens —as well as a variety of other goodies from our sponsors and partners.

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